New Screening Log Procedures PDF Print E-mail
Written by Sebastien Estaque   
Thursday, 11 January 2018 11:07

In an effort to streamline screening logs and reduce burden on NCORP coordinators and staff, the URCC NCORP Research Base is implementing a new procedure for submitting screening logs.
Click on "Read more" below for details.

New Screening Log Procedure for URCC NCORP Research Base Studies 

 Rather than completing a unique screening log for each of our studies, NCORP sites will use their existing internal screening logs and export the requested information to an Excel spreadsheet and submit it to URCC on a monthly basis.  This spreadsheet should include screening information for all NCORP studies.  It won’t be necessary to submit separate logs for each protocol. 

We will be asking for additional data that many of you do not typically collect on your screening logs.  URCC needs this information for publication purposes. 

Data to be collected and exported into an Excel file:

  • Screening ID (your internal identifier)
  • Institution’s CTEP#
  • Protocol ID
  • Approached by phone or in person (enter only potential participants you had contact with; we do not want medical record reviews)
  • Age
  • Gender
  • Race
  • Ethnicity
  • Outcome (was potential subject consented OR ineligible OR declined)
  • Reason (this will be reason ineligible from the protocol OR reason why they declined, please be specific)

By adding these additional fields, we’re confident it will lessen the burden of your screening log submission process.

Screening logs should only include potential participants approached. Chart reviews for eligibility should NOT be included. Additionally, it is important that reasons for ineligibility come directly from the protocol and reasons declined are clear and specific.  A response of “No reason” should always be the exception, not the norm.

We will send an email at the end of each month beginning January 31, 2018 to each NCORP administrator as a reminder to submit a screening log for their NCORP.  We are requesting a cumulative log so we are able to trace any unresolved outcomes.

The screening logs will be emailed to  This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Last Updated on Thursday, 11 January 2018 11:32